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Workshop on ERP to guide how to run a successful Business

Workshop on ERP to guide how to run a successful Business

We have, time and again emphasized the importance of having ERP system to run businesses in successful way in today’s competitive economic market. As there are number of big and small vendors in the Indian ERP market, selection of a proper system that suits your business needs are very important. To place the matter straight forward, what the decision makers must understand is having an ERP system just can’t help your business process. What is important is which system you have implemented.

A rightfully conducted ERP workshop could provide you the guidelines of what your requirements and expectations should be, including hands-on experience with the most successful ERP software in India available today.

ERP workshop can also empower CEOs, COOs, CFOs, accountants, controllers, business owners and key decision-makers with ERP technology concepts.

CRM or Customer Relationship Management, the backbone of any business has been integrated as an important module in the ERP system. Sales and marketing teams from companies can benefit from attending the workshop that will help them gain knowledge in marketing plans. The knowledge gained through from workshop can put into practice by the sales or marketing team with the approach to the customers that could help improve your revenue and market share growth and minimize expenses – all of which leads to higher profitability. The workshop will also debate on all areas of an ERP system, its advantages and disadvantages.

When it comes to benefits of ERP there are many arenas which are unknown to many. ERP expects boundary-less flat organization structure where every employee is a decision maker and not a mere follower. Secondly, the decision-making must be scientific than based on ‘gut feel’. Thirdly, ERP assumes that the user has an in-depth knowledge of the process he is associated with. He has to work in a team as a key resource element. The objective of the user is to pass maximum value to the customer than to create his own convenience. The user must be analytical in his thinking and be able to use information generated through data iterations for more effective and informed decisions.

ERP system will work successfully if the users are training to handle the system to the optimum usage. Proper training makes the users fully equipped with handling of the system independently and this will contribute the success of all the business operations.

The solution provider must pay attention while providing training to the user in the right manner. To become a good user, one has to get trained and trained well, and later self trained. But what is the disappointing factor is most of the ERP training in India is more of software training rather than going deeply into the functionality and technicality of the ERP system. Normally the user is shown various screens of the ERP system and taught how to enter what he was doing previously.

The trainer must explain to the user why he should enter there, what are the repercussions of his entries in other modules, how to use the best out of multiple settings, why a particular setting is made like that, etc. In fact, the reality that every entry is the financial entry and ultimately gets posted into General Ledger and posted in turn into Profit & Loss Account or Balance Sheet is never realized by the user during training or even after implementation. This feel of responsibility is extremely essential for the user to become a mature ERP user.

To enhance the interest of users Indian ERP companies must make a point of user training, focusing on ERP functionalities and not merely on tools for ERP. Ideally, the training session should be designed to cater to individual needs and hence carefully planned. ERP workshop will have a separate session to discuss and elaborate the training method of ERP extensively.

Also Read – Construction erp in uae

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eresource Tracks Business Activities across the Organization

It is common for all vendors and consultants to say that their products are the best. But when eresource makes such a claim it holds a concrete evidence to support that claim. The commendable feature of web-based ERP is that employees enter information only once and that information is then available to all systems company-wide. Business activities across the organization is tracked or triggered by the eresource ERP are also automatically captured in the enterprise’s general ledger, without the risk of re-entry errors. This means everyone in the company can make decisions based on accurate, real-time information.

eresource ERP system manages everything from order capture to accounting and procurement to warehousing. eresource makes timely changes in their modules with the requirement and its functionality has grown in both breadth and depth to suit small to large scale industries. As companies integrate business units through consolidation, shared services, or global operations, their IT ability also to be stretched to support these changes. With eresource ERP’s broad functionality, any organization can replace much of their legacy systems. eresource ERP is capable of providing better support for these new business structures and strategies.

An efficient and completely integrated web-based ERP system like eresource ERP could capture and create accurate, consistent and timely relevant data, and assist in intelligent business decision-making. The effect of ERP/e-Business integration is will be clearly visible. The result will be reflected in every level of operations, ranging from reduced inventory and personnel level to improved order and cash management. It can also result in improved customer responsiveness, reduced IT costs and the availability for value-added activities.

Also read – ERP for Plastic industry

Benefits of eresource ERP

With eresource ERP customer orders can be handled easily and efficiently on a time-bound basis. Like when a customer service agent receives a phone call from an existing customer the agent can quickly locates the customer’s account, records the order details, prices the order, and checks the availability date. The customer confirms the order details and the agent books the order. That single entry triggers everything from allocation of the finished product against the order to delivery and billing. That is, based on existing demand and allocation rules, eresource ERP system will determine whether the product should come from current finished goods in a warehouse, in-process goods, scheduled production, or new production. It will set the order up for shipment based on information from either the customer or the customer master record, and, once the order is shipped, prepare an invoice and an accounts receivable entry.

However, along with efficient customer handling method, organizations must also have operational efficiency to succeed in business process. Because just keeping customers happy and offering personalized service will not have any effect if the operating efficiency of the company is poor. In order to improve efficiency and to have better information integration, companies should have an effective Web-enabled ERP system in place. There is no doubt that an efficient and well-implemented ERP system like eresource ERP can raise the productivity to unprecedented levels.

Also read – construction erp software in uae

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eresource penetrates Indian ERP market

Indian ERP Market

eresource ERP helping many small and medium business enterprises in India gain maximum benefits from its ERP implementation and also edge over their competitors by successfully integrating its key business operations.

eresource ERP system links the sales, purchase, manufacturing, order, inventory, supply chain and warehouse management modules in an enterprise for fast and accurate information access to every single person. This is because every single operation and action taken at any place by any person depends on consistent and updated information. Whatever a person required can be immediately accessed by him provided he has the legitimate access to the system.

ERP Modules at a glance

The integration of the business processes improves coordination between bodies, streamlines workflows and processes and benefits them in terms of retaining and satisfying customers by delivering their orders ‘on dot’. eresource ERP also helps keeping the customer informed about their orders’ current status rather than keeping them waiting for information. eresource ERP makes an organization more time-sensitive.

The manufacturing enterprises can also benefit of better marketing opportunities through eresource ERP.  It also penetrates section-wise to addresses solutions to many shortcomings existing in an organization.

eresource ERP also further enhance the decision making by highlighting future projections about sales during a certain period of a certain product. It helps the management take appropriate decision on the production plan and also helps the executives to introduce new value added features to the existing product. This way the product quality could be checked on time which will enhance the sales process.

Listing of benefits from eresource ERP also includes reduced inventory costs by better planning and forecasting of requirements. Ultimately eresource ERP system helps getting higher return on investments (ROI) quickly.

Finally, there are no two opinions that ERP system has a great importance and it has become the need of the hour for the survival of organizations especially in the manufacturing sector. Irrespective of their strength, whether they are the big players in the field or the SMEs, their success will depend on the way they are dealing with the current business process environment. With this note we would like to remind them that an ERP system is part and parcel of that successful formula.

eresource ERP for Manufacturing industry consists of following modules.

Sales and Distribution Management

This Module comprises of Contact Management and Sales Order Processing Management. It is an integrated solution comprising of marketing and sales activities. Organization can act immediately to improve sales, service and marketing effectiveness by using this Module. eresource Sales Management module is all about retaining customers, improving customer loyalty and gaining customer insight

Purchase Management Module

Purchase Management module in eresource ERP streamlines procurement of required raw materials, packaging material, sub assembly and other non-inventory materials. It automates the processes of identifying potential suppliers, Supplier Evaluation, Supplier Quote Evaluation, awarding purchase order to the supplier, and billing processes. Purchase module is tightly integrated with the inventory control and production planning modules.

Manufacturing, Planning and Control

Manufacturing, Planning and Control Module in eresource ERP optimizes the utilization of manufacturing capacity, parts, components and material resources using historical production data and sales forecasting.

Total Quality Management Module

eresource ERP Quality Control Module not only monitors quality by control plans in purchasing and manufacturing but also provides real-time process capability index for quick review. Quality Control in eresource facilities are versatile and offer support for every phase of your operations, from receipt and acceptance of raw materials, through production of intermediates, to inspections of finished goods before shipment to customers.

Inventory and Material Management

Inventory Management Module in eresource ERP provides a powerful and flexible set of features to help you manage and report your inventory information. eresource Inventory Management facilitates processes of maintaining the appropriate level of stock in a warehouse. The activities of inventory control involves in identifying inventory requirements, setting targets, providing replenishment techniques and options, monitoring item usages, reconciling the inventory balances, and reporting inventory status.

Plant and Machine Maintenance

The time has changed, machine breakdown and idle repair is no more accepted practice. The plant maintenance module in eresource ERP provides an integrated solution for supporting the operational efficiency. The plant maintenance module covers all equipment / machines of the plant.

Excise Management

The Excise module in eresource ERP will enable the organization to ensure Excise compliance to manage all transactions of Sales, Purchase, Production, Warehouse Transfer etc., This module will help the organization fulfill its statutory requirements according to latest government regulations.

Human Resource Management

Human Resource module in eresource ERP streamlines the management of human resources and human capitals. It comprises of four broad sections, mainly Training, Recruitment, Payroll and Attendance. HR module in eresource routinely maintains a complete employee database including contact information, salary details, attendance, performance evaluation and promotion of all employees.

Finance Resource Management

Finance Resource Management in eresource ERP gathers financial data from various functional departments and generates valuable financial reports such as Balance Sheet, Trial balance, General Ledgers, Quarterly Financial Reports, Account Statements, Gross Profit Analysis, Cost Center wise Analysis, Branch wise Profit Analysis, profitability report, Asset and Depreciation Management, Tax Management, ABC Analysis and many more.

Also read – erp for trading company

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ERP software training holds the key

ERP Software Training it was discussed earlier how an ERP implementation could turn success or failure depend upon the user. There are different views expressed by Indian users towards ERP, but mostly it is based on organizational culture. The word ‘culture’ is used here to connote the average IT acquaintance of the overall users.

In India, normally four different cultural transformations prevailed during ERP implementation.

  • From no system to ERP system
  • From manual system to ERP system
  • From computerized system to ERP system
  • From ERP system to ERP system

In the normal circumstances at least two scenarios do exist in most of the Indian companies and sometimes all the four types exist in one organization itself. As the characteristics of the users differ in all the four cases the situation must be managed accordingly.

An assessment of ERP by the users is that ERP is a ‘job killer’; hence attempts are made to kill ERP first. Most of the users of this school of thought found successful in their mission but unsuccessful in retaining their job. ERP has nothing to do with the downsizing of employment, but it may possibility recommend redeployment of people in appropriate areas. We have to agree on certain issues like so many years the organization had built a mentality of not owning responsibility in the employees, which immediately cannot be changed within a year or so.

ERP expects boundary-less flat organization structure where every employee is a decision maker and not a mere follower. Secondly, the decision-making must be scientific than based on ‘gut feel’. Thirdly, ERP assumes that the user has an in-depth knowledge of the process he is associated with. He has to work in a team as a key resource element. The objective of the user is to pass maximum value to the customer than to create his own convenience. The user must be analytical in his thinking and be able to use information generated through data iterations for more effective and informed decisions.

eresource ERP plays successfully when it comes to the training part and our hardcore training session makes the user fully equipped with handling of the system independently. The solution provider must pay attention while providing training to the user in the right manner. To become a good user, one has to get trained and trained well, and later self trained. But what is the disappointing factor is, unlike eresource ERP, most of the ERP training in India is more of software training rather than going deeply into the functionality and technicality of the ERP system. Normally the user is shown various screens of the ERP system and taught how to enter what he was doing previously.

Actually the trainer must explain to the user why he should enter there, what are the repercussions of his entries in other modules, how to use the best out of multiple settings, why a particular setting is made like that, etc. In fact, the reality that every entry is the financial entry and ultimately gets posted into General Ledger and posted in turn into Profit & Loss Account or Balance Sheet is never realized by the user during training or even after ERP implementation. This feel of responsibility is extremely essential for the user to become a mature ERP user.

To enhance the interest of users Indian companies must make a point of user training, focusing on ERP software functionalities and not merely on tools for ERP. Ideally, the training program should be designed to cater to individual needs and hence carefully planned. Secondly, the empowerment has to be planned slowly but positively over a period. This should include removing ridiculous and conflicting targets, thus helping the users to participate in making ERP a success.

Also Read – Benefits of ERP in Construction Industry

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Making ERP success: Identifying the right elements

Ways to Ensure ERP success:

In our last article we have discussed what makes a business grow. It was explained in details the basic qualities, applications and dedicated efforts are necessary to succeed in a business field. What we would like emphasis in coming series of articles are that just implementing ERP solution won’t make your business grow. To make ERP implementation sensible, we have to consider some other elements along with its focusing styles and then formulate the overall plan of actions. Let us now get to know what the important elements of ERP are and how can ERP be used in a rightful manner that will contribute largely into the growth of an organization. There are five important elements that have been identified and these are analyzed in details in the following articles.

The Client: The first and foremost element

The client is, who suggests focusing on the organization’s main line of business. As ERP implementation is more of business strategy than IT strategy, one has to analyze the key business driver’s specific to the industry and also for the company. It is customary to redefine the business processes with proper synchronization of these drivers along with improved customer interactions. The term ‘customer ‘ includes internal as well as external. The organization must plan for leaving traditional functional set-ups and re-configuring its resources across pull type process set-ups where every transaction has specified supplier, customer, and the activities known in all aspects.

What is happening in most of the Indian companies is that even after adopting ERP, the organization continues with traditional functional style of departmentalization. This is mainly because of the absence of customer driven strategic plan or its incomplete erp implementation. In such set-ups or typically in make-to-stock environment, we find the traditional atmosphere of rivalry between various functional departments. For example, Marketing is the main ‘culprit’ for the production planning inefficiencies because of the dynamic, non-standard requirements which do not make sense.

Also Read – Eresource plays big role in global ERP market

Similarly, production planning department is regarded as the ‘worst’ ever planner by the purchase department. The accounts department is the common enemy of all. Such culture is the outgrowth of the multi-hierarchy organization structure in which cohesive and common language for business performance is missing. The organization is operating with fragmented departmental optimum results and no orientation is observed for the integrated business strategies. ERP completely fails to address such environment the underlying reason being misunderstanding and lack of coordination between different departments. ERP cannot ‘fulfill’ the requirements of these users.

For example, a sudden change in released marketing plan without consent of planning and purchase will create complete nervousness in the organization. Also, the targets given to purchase will conflict with production and maintenance targets. Such local optimum objectives lead to overall fragmentation and under utilization of organizational resources.

ERP never supports these practices and the corresponding deviation between the Sucessfull ERP software concept and the organization practice will make ERP a costlier affair for the organization. If the client is not able to switch over to lean products and still wishes to eliminate these problems, then S&OP (Sales and Operations Planning – will discussed in details later) must be followed sincerely. It is the only way out for the Indian companies to improve their existing ERP performance.

A few organizations already started this, but it should become a general feature across all sectors. The main idea of SOP is to collaborate internally and find out workable and naturally optimistic plans for particular planning horizons. Participating regularly in such meetings will boost the morale of participants for driving ERP towards success. An important point to be noted here is that this recommendation is applicable to each and every industrial sector including manufacturing and service.

Also Read – Major benefits of ERP in production planning

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What makes your business grow?

Indian currency this is the one question many businessmen ask themselves. What makes the business grow? We have the answer. It is the Planning. Planning makes a business grow and yield good profit. You may think it is simple. But is it? No. Do you want to find out why it is not simple? For a good planning in business you need to get proper guidance. Are you getting proper guidance or you being misguided?

Let us begin from the beginning.

It is said that, well begun is half done. This punch line best suited as far as a business enterprise is concerned.

In today’s hyper competitive markets, small and midsize companies are faced with ever-growing challenges and they could overcome these challenges if only they are fully prepared. Business enterprises must be occupied with the infrastructure, whether it is in the form of man power strength or the software system, which could streamline and handle the workload successfully and help deliver the result in a desired manner.

Success of a business lies in the faith their customers keep with them. To gain the customers’ faith, organizations must fulfill their commitment. Is your organization able to keep the commitment? If not, why? You must have searched for the reasons many a time without getting an answer.

Also Read – Manufacturing ERP Software

In spite of having dedicated personnel who are ready to carry out orders successfully and enough man power strength to bring out required product from the factory, most of the time you have failed to achieve the desired result. You have failed to deliver goods to your customers as per the commitment made. What went wrong when everything seems going right? We can say nothing went wrong. But you failed in your planning or things weren’t turned out as you and your personnel anticipated. Production department need the raw material to produce the product. You need to provide the raw material. Have you made sure your production department had enough stock in their hand? Have you made arrangement of these materials with your delivery sources? No. Isn’t?

And because of the some human error you failed to deliver the goods and you could not keep the promise made to your customers. Will these customers approach you again for their requirements? Can your business survive if the customers don’t come back?

But you could have avoided this entire scenario if you had implemented eresource ERP in your organization. eresource ERP identifies the requirement of production in advance, from the raw material requirement, stock available, stock to be ordered, delivery time, production details, man power required, time required for production and all that need to bring out the product on time on a required manner and also it intimates the concerned departments though email alerts. It is just a small example of how eresource ERP could contribute to your business function.

eresource ERP, a reliable and affordable ERP solution from eresource Infotech, identifies and supports every function of an organization including its branches, departments and its sub-sections. What is more exciting about eresource ERP is, it not only addresses all your day to day business challenges, you will also get a healthy return on your investment quickly and faster than you probably thought.

Also Read – ERP Software for Project Industry

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Return on investment with eresource ERP

Deliver Return On Investment with ERP software of Eresource:

A flexible ERP, a reliable ERP, a user-friendly ERP, an affordable ERP, these are some of the features that make eresource ERP stands out from the rest. It is a known fact that due to the economic slowdown it has become a question of survival for majority of the small and medium scale industries in India. The rapid functionality changes in the business environment forces them to be more aggressive, competitive and intelligent.

To keep pace with the rivals in the field every organization need to make some smart moves to take their business ahead and help yield a pre-conceived profit. A good resource planning system required to support any smart move to make the desired results. This is the juncture where eresource ERP plays a major role by conceiving and implementing a most reliable and suitable ERP system in place, which obviously results in good ROI (Return on Investment).

It is not surprising that eresource ERP has bagged the prestigious UDYOG RATTAN AWARD for Excellence for its services. We are very proud to be the number one in our field in the country. Being the only exclusive home-grown WEB-BASED ERP, our customers are bound to yield a good return on their investment and tremendous growth in their business without any worrying factors.

What is more exciting about eresource ERP is, it not only addresses all your day to day business challenges, you will also get a healthy return on your investment quickly and faster than you probably think.

eresource ERP can yield higher net profits by:

  • Streamlining your supply chain
  • Improving customer relationship
  • Reducing operational cost
  • Allowing real-time access to information
  • Providing foundation to growth

Also Read – ERP Software for Infrastructure Industry

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eresource ERP implementation and Return on Investment

ERP implementation and ROI it is not only the successful implementation of ERP is the prime objective of eresource project management team, but also to help achieve a return on investment (ROI) in the shortest possible time. Return on investment does not just imply in terms of financial gain. It can be in terms of the growth in productivity, efficiency, or in terms of overall improvement in the performance of the company or even to the extent of better transparency in the operations being carried out by the firm and of course, the satisfaction of the users.

eresource ERP implementation also results in bringing together various sections of the organization like personnel, material and processes. This may help change the organization’s working culture.

Also Read – Construction ERP Software in UAE

Issues in ERP implementation

Every organization has its own cultural or organizational structure. In this situation, it is natural for them to be sceptical about ERP, since it is felt that their businesses are unique, organizations varying and cultures different. However, there is no need of such concern as eresource ERP package has been designed and is being continually upgraded to incorporate the best industry practices to suit most industry segments.

With thorough and dedicated BRP study and adapting those changes in the business process well before implementing the eresource ERP shall help make things smoother. It is therefore recommended that this methodology is followed; otherwise there is chance that most of the time users are left frustrated. This leads to poor participation and costly delays.

It is important to understand that an ERP packages not necessarily fit in completely with the existing business practices of most organizations and hence, the onus is on the users to appreciate this fact and to work with the implementation consultants in trying to adapt to the package. In doing so, they don’t have to feel that they are compromising on their business effectiveness; rather, by accepting the package, they are adopting the best of breed business practices and ensuring the successful implementation of new system.

Also Read – ERP Software Company in India

The other important factor is that the users do not expect a reduction in their workload immediately after the implementation of ERP and should not look for a miracle to happen. An ERP package is only an enabling tool and improves the flow of information and formalizes all the business processes and workflow that exists in an organization. It helps users to do their jobs better, which may call for additional efforts.

If one has to have more information in a system, it entails more work for more users, but the benefit is that this information is properly stored and can be fruitfully uses by other users in making better decisions. As the flow of information throughout the organization improves, the company starts performing better and this in turn benefits the users who have collectively improved their way of working. The package design and the architecture facilitate the availability of information to all authorized users in a useful way.

Also Read – Manufacturing ERP Software in UAE

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Complex payroll software made easy

eresource ERP Payroll Software:

eresource ERP for Human Resource Management is a suite of integrated solution, designed to facilitate HR operations by reducing time-intensive administrative tasks and lowering costs by deploying self-service applications.

This module equipped with a complete payroll solution. This simple to use, web-based ERP package can handle complex payroll requirements. eresource ERP payroll software consists of Salary management, statutory reporting and attendance management for salary calculation.

eresource ERP solution offers many different sub-systems under the HR module. Listed below are some of the most common sub systems.

  • Personnel Management: The personnel management comprises of HR master-data, personnel administration, recruitment and salary administration.
  • Organizational Management: Organizational management includes, organizational structure, staffing schedules & job description.
  • Payroll System: Salary management, statutory reporting, attendance management for salary calculation.
  • Time Management: Time management includes shift planning, time recording, absence & leave management.
  • Personal Development: This section comprises of training and event management, additional training determination and training assessment.

Also Read – ERP System for Construction Industry

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Indian ERP market sees high growth

Indian ERP Market growth – ERP has changed the way businesses were conducted in India. More and more organizations are implementing ERP solution. Integrated ERP solutions optimize resource utilization by providing up-to-the-minute information on demand for quick decision making.

Industries that successfully implement ERP can enjoy an overall cost reduction for business, an increase in per capita productivity, quick response times, lower inventory levels, and better customer orientation, all of which lead to higher customer satisfaction.

ERP implementation has also helped many organizations in India achieve great improvement in their management and operational control. ERP, which is much more than computer software, has changed functioning of the business environment in India and ERP solution is becoming indispensable in today’s business set up.

India’s economic growth, in terms with the country’s exposure to intense global competition, has demanded the necessity for the implementation of ERP; of course, certain operational, financial, and psychological resources are required to satisfy these needs. Earlier, the majority of ERP systems have been focused on larger establishments. It was due to the high cost involved in the implementation of ERP system.

With the introduction of low-cost ERP systems such as eresource ERP the smaller organizations also started benefiting from the advantages of this enormous business solution.

As the Indian market seems to be very encouraging for ERP implementation, the organizations must pay attention to the time-frame deployment. The structured implementation programme can speed up system deployment and return on investment. (Read: eresource ERP’s On-Time Implementation).

Though there are many big companies yet to implement ERP system, it can be assumed that that they will go for it in a near future. That will surely lift the Indian ERP market growth rate somewhere near the industrial growth rate.

Automotive, Steel, Consumer Durables, Engineering and Manufacturing industries have shown a very high ERP penetration, which shows that these industries represent the greatest potential market in the coming days and we are optimistic that others will follow.

Also Read – ERP Software in Nigeria