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HRMS & Payroll
Publish jobs, evaluate applicants, onboard employees, manage shifts, attendance, leaves, payroll, loans, expenses, KRA/KPI, training, visas/licenses, gratuity and full & final settlement—end to end.
Why teams choose this module
Hire-to-retire
coverage
recruitment, core HR, time, payroll, and separation in one place
Configured without
code
adapt forms, fields, and approvals quickly
Country-ready
multi-company, multi-currency, regional statutory packs
Employee self-
service (ESS)
leave, payslips, expenses, documents
Faster go-live
proven templates, clean workflows, standard reports
Complete Employee Lifecycle
From hiring to retirement – manage every stage seamlessly
Step 1
Recruit
- Publish job openings and manage candidate applications
- Schedule and conduct interviews with evaluation scoring
- Generate offer letters and appointment documents
Step 2
Onboard
- Create employee profiles and user accounts
- Collect bank details and identity documents
- Issue assets and assign company policies
Step 3
Manage
- Assign shifts and track daily attendance
- Process leave requests and manage holiday calendar
- Submit and approve employee expenses for reimbursement
Step 4
Pay
- Configure salary structure with earnings and deductions
- Run monthly payroll and generate payslips
- Process loans and recover installments automatically
Step 5
Develop
- Set Key Result Areas (KRA) and Key Performance Indicators (KPI)
- Organize training sessions and track certifications
- Conduct performance reviews and plan increments
Step 6
Comply
- Track visa, passport, and license expiry dates
- Maintain statutory compliance reports (PF, ESI, tax)
- Manage document renewals with automatic reminders
Step 7
Seperate
- Process resignation notice and exit formalities
- Calculate gratuity and end-of-service benefits
- Complete full and final settlement with clearance
Core capabilities
- Job Posting & Recruitment Management: create JDs, publish jobs, manage applicants, shortlists, interview rounds
- Interview evaluation forms and decision logs
- Offer & Appointment Letters: templated documents, track acceptance, joining date
- Onboarding: user creation, employee details, bank details, asset issuance, checklists, probations
- Shift Assignment per employee/period
- Attendance Rules: grace, overtime, late/early, break logic
- Attendance Capture: biometric/RFID/geo-timestamp imports, exception handling
- Incentives & Overtime tracking and reporting
- Leave Policies with accrual, carryforward, LOP, encashment
- Approval Chains by grade/amount/type
- Leave Application with balance check and multi-level approvals
- Encashment processing and leave salary calculations
- Salary Structure with earning/deduction heads
- Additional one-time allowances/deductions
- Generation & Posting to finance/GL
- Salary slips, registers, project-wise salary reports
- Profile and personal data updates (with approval)
- Leave requests and balance viewing
- Payslip downloads and expense claims
- Training enrollment and document access
- Passport, visa, license, and medical certificate tracking
- Document renewals with reminders and workflows
- Airfare & Tickets management (eligibility, periodicity)
- Expiry dashboards and alerts to employee, manager, and PRO role
- Define KRA/KPI per role with targets and frequency
- Capture performance reviews
- Link outcomes to increments and incentives
- Track goal achievement and progress
- Comprehensive employee profile view
- Attendance summary and leave balance widgets
- Recent payslips and upcoming tasks
- Quick access to all HR functions
Additional Modules & Features
Core HR Masters
- Organization: Department Master, Designation Master
- Policies: attendance, leave, payroll rules with effective dates
- Assets: Employee Assets with handover/return history
- Holidays & Shifts: Holiday Master, Break Master, Shift Master
Loans & Advances
- Loan Request with tenure/EMI
- Auto recovery in payroll
- Foreclosure and balance reports
Expenses (Employee & Project)
- Expense Booking with categories, policy checks, attachments
- Reimbursement processing
- Project expense tagging for costing and analytics
- Employee Expense Provision (month-end accruals)
Training Management
- Plan training sessions and enroll employees
- Track attendance and evaluation
- Maintain completion and certification history
Statutory & Compliance
- Statutory Rule Configuration (PF/ESI/NPS/Gratuity, country packs)
- Gratuity Provisional Report
- Leave Salary Report
- Statutory registers as applicable
Separation, Gratuity & F&F
- Gratuity accrual and provisional reports
- Full & Final Settlement with notice pay, encashments, recoveries
- Approvals and final settlement statement
Role-based views
Employee (ESS)
profile, documents, attendance, leave, payslips, expenses, training
Manager (MSS)
team attendance/leaves, approvals, KRA/KPI, training nominations
HR
recruitment, onboarding, masters, policies, documents, PRO, separations
Payroll
structures, runs, additional heads, postings, bank files, reports
PRO/Compliance
visa/passport/license, renewals, tickets, agency management
Finance
payroll postings, provisions, reconciliations, project costings
KPIs to track
Leave utilization and carryforward liability
What do you call the visa/passport/license expiry module?
We recommend “PRO & Document Compliance” (also known as Document Expiry Management). It covers passport/visa, national IDs, professional licenses, vehicle/site permits, medicals, and their renewals.
Can we keep our current approval rules?
Yes—use no-code approvals for leave, expenses, loans, offers, payroll lock, and document renewals.
Do you support different countries' payroll rules?
How do bank transfers work?
Can employees self-serve?
See it with your people — Book a guided demo
We’ll configure your policies, payroll heads, and compliance rules.
Email: sales@eresourceerp.com · Website: www.eresourceerp.com