Purchase Module
From requisition to payment, manage your entire procurement cycle in one integrated system.
Purchase Module
From requisition to payment, manage your entire procurement cycle in one integrated system.
Why choose this module
Configured without
code
Set up approval workflows, fields and suppliers without heavy IT involvement.
Unified procure-to-
pay flow
From material request to vendor payment—all in one central platform.
Real-time visibility
Track committed costs, vendor history and inventory impact live.
Automated approvals
Requisition, PO, GRN and invoice approvals flow automatically with thresholds.
Supplier relationship
empowerment
Maintain complete vendor profiles, performance metrics and rate contracts.
Procurement Lifecycle (Requisition → Payment)
Complete sourcing lifecycle in one system
Capture material requisitions or auto-generate from MRP.
Issue RFQs and compare supplier responses.
Raise approved Purchase Orders (POs) and track commitments.
Goods receipt and inspection against PO.
Invoice verification and matching (PO, GRN, invoice).
Settlement and payment to vendor.
Update inventory and cost ledgers.
Report on spend, supplier performance and savings.
Core capabilities
- Create and manage internal requests for materials and services.
- Capture requirements from departments, projects or MRP.
- Set priority, lead time and budget reference at requisition.
- Automated routing to responsible approvers.
- Link requisitions with forecast and inventory buffer levels.
- Maintain vendor master with contact, rate contracts and history.
- Issue RFQs to multiple suppliers and collect bids.
- Perform quote comparison for price, lead time and terms.
- Negotiate and award contracts directly through system.
- Track vendor performance on delivery, quality and cost.
- Create standard POs, rate-contract orders and blanket orders.
- Auto-populate from approved requisitions or RFQ results.
- Automatic stock/credit checks before PO release.
- Amendments and version control built-in.
- Track fulfilment status, delivery schedules and partial receipts.
- Receive goods/service and register GRNs against POs.
- Integrate quality inspection and acceptance workflows.
- Manage over/under receipt tolerances and returns.
- Auto-notify finance of variances and exceptions.
- Link receipt to inventory and asset modules if applicable.
- Match invoices against PO and GRN for three-way reconciliation.
- Route exceptions for approval (price, quantity, delivery).
- Auto generate payables entries and integrate with finance.
- Track payment terms, vendor credits and dispute resolution.
- View outstanding vendor liability and ageing reports.
- Dashboards for spend by category, vendor or department.
- Track savings, cost avoidance and committed vs actual spend.
- Supplier performance metrics (on-time, quality, cost variance).
- Real-time alerts on high spend, budget exceedance or vendor risk.
- Custom reports and scheduled exports for audit/compliance.
Integrations & APIs
- Balance purchase commitments against budgets in finance module.
- Update stock and asset modules on goods receipt.
- Auto-posting of PO commitments, accruals and invoices.
- Connect with supplier portals, e-catalogues and e-invoicing.
- Integrate with document management and contract management tools.
- Use APIs for third-party procurement tools or spend-analytics platforms.
Automation examples (no-code)
trigger when inventory drops below threshold.
auto-route based on amount, department or vendor.
send email when a supplier fails delivery SLA.
auto escalate if price or quantity mismatch occurs.
Role-based views
Procurement Manager
My requisitions, POs, vendor bids, pending approvals, savings.
Purchasing Agent
My suppliers, RFQs, PO creation, receipts, tasks.
Finance Executive
PO commitments, accruals, invoices, vendor ageing.
Warehouse / Receiving
My GRNs, inspection tasks, pending deliveries.
Vendor / Supplier Portal
My RFQs, quotes submitted, order status, payment updates.
KPIs to track
Requisition-to-PO cycle time
PO compliance rate (approved vs auto/required)
Vendor on-time delivery %
Invoice exceptions rate
Spend under contract %
Days Payables Outstanding (DPO)
What does the Purchase Module in eresource ERP cover?
It covers all steps from requisition, RFQ, PO, receipt, invoice verification through to vendor payment, fully integrated with inventory and finance.
Can we automate purchase workflows and approvals?
Yes — you can set rules, thresholds, and auto-routing for approvals without coding.
Is inventory updated automatically when goods arrive?
Yes — the receipt process updates inventory, links with quality and warehouse modules.
Does it give analytics on supplier performance and spend?
Absolutely — you get dashboards on vendor history, cost savings, delivery performance, and spend categories.
Is it suitable for small as well as large enterprises?
Yes — the module is scalable and configurable to fit small, medium and large procurement operations.
Can external vendor portals or procurement tools be integrated?
Yes — APIs are provided to connect supplier portals, catalogues and external procurement/spend-analytics systems.
Control Costs. Source Smarter.
With eresource ERP’s Purchase Module, your procurement becomes a strategic advantage―from requisition to payment, every step optimized.
Email: sales@eresourceerp.com · Website: www.eresourceerp.com