Rental Management ERP Software
Simple Rental Management procedures and thorough Bookkeeping
eresource Rental Management ERP software facilitates lease management, rent collection, and maintenance. Our rental management ERP supports a variety of industries, including construction, equipment rental, and property/real estate management. ERP system is necessary for the general trading, heavy equipment, and aircraft industries, all of which depend on the capacity to manage assets, keep inventory, and deliver services.
Overview
eresource Bpro is built for batch-based industries where precision, formulation, and compliance are key. Ideal for process-driven manufacturing environments, Bpro tracks production, quality, inventory, and shelf-life — ensuring every batch is compliant and profitable.
- Supports Batch & Lot Production
- Integrated with Mobile App, Dashboards, IoT & Weighbridge
- Manage multiple projects across locations with a single system
Rental Management ERP Modules
Comprehensive modules designed for Rental Management Business
Rental Price List Management
Define and control rental pricing with complete flexibility. This module helps rental businesses manage complex rate structures across assets, customers, locations, and rental durations with accuracy and consistency.
Key Features:
• Daily, weekly, monthly, and long-term rental pricing
• Customer-specific price lists and discount structures
• Location-wise pricing by site, region, or country
• Automatic rate selection during quotation and hiring
• Special pricing for premium customers and seasonal demand
Rental Enquiry Management
Capture and qualify rental enquiries efficiently. The system ensures faster response times, improved conversion rates, and better visibility into customer demand.
Key Features:
• Enquiry capture with equipment type, duration, and site details
• Real-time equipment availability checks
• Approval and escalation workflows
• Lost enquiry tracking with reason analysis
• Seamless conversion of enquiries to quotations
Rental Quotation Management
Create accurate and professional rental quotations with ease. This module supports flexible pricing, transparent terms, and faster deal closures.
Key Features:
• Multiple professional quotation formats
• Item-wise or duration-based pricing
• Delivery, mobilization, and demobilization charges
• Security deposit and insurance handling
• Quotation revisions with version control
• One-click conversion to Hire Agreement
Hire Agreement (Rental Contract)
Manage legally binding rental contracts with complete clarity. The Hire Agreement module ensures all commercial, operational, and billing terms are well-defined and enforced.
Key Features:
• Contract duration, rates, penalties, and minimum billing rules
• Equipment serial, engine, chassis, and asset tag details
• Customer site, supervisor, and working hour records
• Fuel, operator, and consumable clause configuration
• Automatic billing frequency setup
• Contract extension and early closure handling
On-Hiring (Equipment Deployment)
Control equipment deployment with full traceability. This module ensures accurate dispatch documentation and initiates billing seamlessly once equipment goes on hire.
Key Features:
• On-hire note with date and time stamping
• Delivery challan with operator or driver details
• Meter readings at dispatch
• Equipment condition reporting with photos
• GPS tagging and location tracking
• Automatic rental billing start
Off-Hiring (Equipment De-hire)
Handle equipment returns efficiently while ensuring accurate billing. The system captures usage, condition, and charges at the time of de-hire.
Key Features:
• Off-hire requests with precise date and time
• Final meter reading capture
• Condition inspection and damage logging
• Idle time and non-productive hour tracking
• Automatic rental billing stop
• Penalty, damage, and demobilization charges
Rental Equipment Return Note (RERN)
Document equipment returns with complete transparency. RERN ensures proper inspection, accountability, and faster turnaround for rehire.
Key Features:
• Detailed inspection checklist
• Damage, dent, and missing parts documentation
• Photo evidence capture
• Repair and maintenance requirement logging
• Asset availability status update
Rental Equipment Replacement
Enable smooth equipment replacement without disrupting rental operations. This module maintains billing continuity while ensuring customer satisfaction.
Key Features:
• Replacement note with reason and timestamps
• Carry-forward of rental terms and meter readings
• Automatic pause and resume of billing
• Substitute asset mapping
• Replacement history tracking
Bulk Rental Invoicing
Automate high-volume rental billing with accuracy. Bulk invoicing reduces manual effort and ensures timely revenue realization.
Key Features:
• Daily, weekly, or monthly invoice generation
• Customer-wise or project-wise bulk billing
• Automatic rental duration and charge calculation
• Meter-based billing support
• Additional billing for fuel, operators, transport, or damages
• Batch posting to Accounts Receivable
Repair & Maintenance Management
Keep rental assets reliable and safe. The system ensures timely maintenance while controlling costs and minimizing downtime.
Key Features:
• Preventive maintenance based on meter readings
• Repair work orders with spares and labor
• Breakdown reporting and root-cause analysis
• Maintenance cost tracking per asset
• Availability blocking during repairs
• Post-maintenance inspection workflows
Inventory & Spare Parts Management
Manage spares and consumables efficiently. This module ensures uninterrupted maintenance operations and optimal inventory levels.
Key Features:
• Spare parts linked to maintenance work orders
• Multi-warehouse and bin-level tracking
• Automatic reorder for critical spares
• Issue, return, and consumption tracking
• Supplier performance analytics
Purchase & Vendor Management
Streamline procurement of equipment, spares, and services. The system ensures cost control, vendor accountability, and timely availability.
Key Features:
• RFQs, quotation comparison, and purchase orders
• Service procurement for repairs and maintenance
• Vendor rating and delivery performance tracking
• Import costing for overseas purchases
Sales & Contract Billing
Support long-term and contract-based rentals with flexible billing models. This module ensures accurate invoicing and compliance for complex contracts.
Key Features:
• Contract-based billing rules (hourly, daily, monthly)
• Retention, deposits, and advance adjustments
• Project-wise billing consolidation
• Tax and statutory compliance
Financial & Accounting Management
Integrate rental operations with finance seamlessly. This module delivers real-time financial visibility across revenue, expenses, assets, and profitability.
Key Features:
• AR, AP, GL, Bank, Cash, and Fixed Assets
• Multi-currency and multi-company accounting
• Automatic postings from rental operations
• Financial statements and cashflow analysis
• Group-level financial consolidation
Reporting & MIS Dashboards
Make data-driven decisions with powerful dashboards and reports. The MIS module delivers actionable insights for operational and strategic planning.
Key Features:
• Equipment utilization dashboards
• Site-wise and project-wise revenue reports
• Invoice aging and outstanding analysis
• Customer performance insights
• Maintenance cost and downtime analytics
Industries Served
Trusted by construction and contracting companies across industries
Construction
Equipment Rental
Property and Real Estate
Aviation, Aerospace, and Defense
Trading and Distribution
Facility Management
Scaffolding Rental Companies
Event Management Companies
Vehicle Rental Companies
Other Rental Businesses
Rental Management Dashboards
Real-time insights for batch-based operations
IOT Integration
- Capture real-time sensor data (temp, pressure, time)
- Auto logging from mixers, tanks, reactors
- Trigger alerts for deviation
- Predict equipment failure using trends
- Reduce manual recording
Mobile Access
- Shopfloor data entry on mobile
- QC checklist entry
- Scan barcodes via camera
- View dashboards on mobile
- Role-based access & approvals
Faster Implementation + No-Code Framework
- Built on Low Code / No Code platform
- Go-live in as little as 90 days
- Drag-and-drop workflow configurator
- No dependency on developers for changes
- Perfect for growing or large project companies
Packages for Everyone
Tendering Module
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Sales Lead |
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Tender Registration |
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Project Regret Details |
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Project Lost Details |
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Project Estimation |
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Project Work Order |
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Project Hand Over Document |
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Project Management & Control
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QTO |
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VTC Claim – Existing BOQs |
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VTC Claim – New BOQ |
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Budgeting |
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Purchase
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Purchase Requisition (Project) |
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Purchase Requisition (Direct) |
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Purchase Enquiry |
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Quote Comparison |
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PO MANAGEMENT |
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Purchase Order (Local) |
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Purchase Order Shortclose |
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PO Milestone |
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Purchase Invoice |
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Stores
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GRN |
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GRN Inspection/Approval |
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Stock Transfer Receipt |
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Material Issue (Project) |
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Material Issue (Direct) |
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Material Issue To Contractor |
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Stock Transfer |
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Stock Transfer (Direct) |
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Delivery Order |
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Site Execution Portal
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REQUISITION |
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Material Requisition (Project) |
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Service Requisition |
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Stock Transfer Request |
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CONSUMPTION & RETURN |
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Material Consumption |
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Material Return |
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CONTRACTOR |
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Contractor Material Requisition |
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Contractor Material Consumption |
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Material Return From Contractor |
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Material Return From Contractor |
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Sub-Contract Management
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Service Enquiry |
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Service Quotation |
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Service Quote Comparison |
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Contractor Work Order (Local) |
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Contractor Work Order (Overseas) |
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Contractor Work Order (Direct-Local) |
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Contractor Work Order (Direct-Overseas) |
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Contractor Progressive Bill |
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Customer Billing
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Billing Milestone |
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Mobilization Advance |
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Progressive Bill |
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Progressive Bill Certification |
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Direct Progressive Bill |
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Preventive Maintenance System
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Maintenance Work Order Scheduling |
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Maintenance Jobcard |
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Material Requisition |
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Breakdown Request |
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Repair Jobcard |
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Material Consumption |
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Material Return |
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Direct Material Consumption |
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Asset Time Sheet |
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Diesel Consumption Form |
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Asset Allocation
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Asset Requisition
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Asset Allocation
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Asset Return |
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Fixed Asset
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Purchase Order (FA)
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GRN (FA)
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Purchase Invoice (FA)
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Sales Invoice (FA)
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FA Depriciation Posting
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FA Depriciation
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Purchase Expense Tagging – Landed Cost |
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Financial Accounting
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Opening Balance |
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Opening Balance for Creditors
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Opening Balance for Debtors
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Bank Reco Outstanding
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Expense Voucher
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Direct Expense Voucher
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Sales Voucher
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Project Accounting |
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Fixed Asset Management |
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Attendance & Payroll Management |
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Preventive Maintenance |
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Success Stories
See how construction companies transformed their project management
Bulk Drug Mfg
Before → After Impact
Chemical & Additive Mfg
Before → After Impact
Oil & Lubricant Mfg
Before → After Impact
Plastic Mfg
Before → After Impact
Voices That Inspire Confidence Real Stories.
Real Success.
At eresource, we believe our customers are our strongest advocates. Their experiences reflect our commitment to delivering excellence through our ERP solutions. Across industries, from manufacturing to construction, logistics to rentals – our clients have achieved greater efficiency, faster decision-making, and sustainable growth. Here’s what some of them have to say:
We are extremely happy to be associated with eresource. They have done an excellent job by providing us a fantastic ERP system. Right from the beginning we knew that we have made the right decision in choosing eresource.
Our company is using eresource ERP for the last six years and it make us happy that we have an effective enterprise solution in place for all our business processes. The visibility of information is helping our managers to take timely decisions.
Frequently
Asked Question
Get answers to common questions about Process Manufacturing ERP
What is an ERP system for rental management?
Inventory management, financials, CRM, and maintenance are just a few of the essential business functions for rental businesses that may be automated and integrated into a single, centralized system with the help of a rental management ERP.
What are a rental ERP's main characteristics?
Management of property/asset listings, tracking of tenants and leases, automatic online rent collection, handling of maintenance requests, comprehensive accounting and financial reporting, and communication tools are the essential aspects.
Which business issues are addressed by eresource rental ERP?
It assists in resolving problems such as dispersed data, manual pricing and invoicing errors, ineffective inventory and asset tracking, limited insight into asset use, and maintenance response delays.
Are big businesses the only ones who can hire eresource ERP software?
No, companies of all sizes, from startups to multinational corporations, may benefit from the availability of eresource ERP solutions. To accommodate certain requirements and financial constraints, the system can be scaled and modified.
What is the price of eresource ERP system for rental management?
The number of users, modules selected, degree of customization, and deployment strategy (cloud vs. on-premise) all have a significant impact on costs. Pricing is frequently per person or module, with extra expenses for third-party software licensing, deployment, and training.
How much time does it take to implement eresource Rental management ERP?
Depending on the business’s complexity, the amount of modules that are wanted, and the resources available for data migration and user training, the implementation period might take up to three to six months.
Does the system need to be managed by an internal IT specialist?
As techies from eresource handle infrastructure and updates, cloud-based systems require less or no in-house IT maintenance. More specialized IT staff might be needed for on-premise systems.
How is communication between tenants enhanced by eresource Rental Management ERP?
For rent due dates, lease expirations, and maintenance updates, it offers consolidated communication solutions including tenant portals and automated notifications, which improves transparency and speeds up response times.