Sales and Distribution Module eresource ERP’s Purchase Management module enables the purchasing only when purchase requisitions are generated ideally through MRP run. The purchase management module in eresource ERP never encourages the buying of anything without valid requisition.
The standard purchasing flow in eresource ERP is as follows:
- Orders are planned to cover customer and production requirements.
- Messages are created identifying item, priority, and release timing.
- Orders are reviewed; vendors, quantities, terms are changed and approved.
- Orders are sent to the vendor through email.
- Receiving process inbound material according to quality specifications.
- Receiving routes materials based on production and customer requirements.
- Accounts payable is updated from receiving process.
The procurement cycle for a service or material in our purchase management module are described here under:
Determination of requirements:
Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based ap0proach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspect of the latter.) User can enter purchase requisition, or these can be generated automatically by the materials planning and control system
The purchasing components helps one to identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds up the process of creating requests for quotation (RFQs), which can be sent to vendors electronically.
Vendor selection and comparison or quotations:
The system is capable of simulating pricing scenarios, allowing one to compare a number of different quotations. Rejection letter can be sent automatically.
Purchase order processing:
The purchasing system adopts information from the requisition and the quotation to help one create a purchase order. As with purchase requisitions, one can generate POs himself or have the system generate them automatically.
Purchase order follow-up:
The system checks the reminder period one has specified and, if necessary, automatically prints reminders or expediters at the predefined intervals. It also provides one with an up-to-date status of all purchase requisitions, quotations and purchase orders.
Goods receiving and inventory management:
Goods receiving personnel can confirm the receipt of good simply by entering the PO number. By specifying permissible tolerances, buyers can limit over and under-deliveries of ordered goods.
The system support the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipts data. This speeds the process and auditing and clearing invoices for payment.